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Program Coordinator - ICWRTC

Please see Special Instructions for more details.

1. Attach a detailed cover letter in which you explain how you meet each of the required qualifications [and preferred qualifications, if applicable]. It is preferred that you provide that information in a bulleted list or within a table within your cover letter. 2. Attach a chronological resume including work experience, education, and applicable certifications. 3. Please attach a list of professional references to include the names, addresses, phone numbers, email address, and their connection to you.

Posting Details

Posting Details

Working Title Program Coordinator - ICWRTC
Posting Number 2018008CP

Position Information

Classification Title Program Coordinator
Classification Code 107N
RCW Exemption Criteria No Exemption
EWU Position Number C99228
CUPA Code No Match
FLSA Non-Exempt
Bargaining Unit BU 1
% Full Time 100
Salary / Wage Range CS - 37
Salary Information

Beginning, Middle, End of Salary Range:

Step A: $2,708 per month
Step G: $3,115
Step L: $3,505

Hiring salary will be dependent on experience and other qualifications of the hired candidate.

Anticipated Start Date 4/2/18
Term of Appointment 12 month
Location Cheney
County Spokane
Project Description

N/A

Project Duration
Background Check Yes - Both
Responsible HR User Lori Livingstone
Responsible HR User Email address llivingstone@ewu.edu (Inquiries only)

Posting Text

Job Summary

The College of Social Sciences Social Work at Eastern Washington University invites applications for a full time Program Coordinator housed on the Cheney campus for their Family Resource and Training Center (FRTC) located in Coeur d’Alene, Idaho.

Under general direction, provide support to the Director and Associate Director, coordinate special projects, conduct training, and provide technical, and administrative services support. Exercise independent judgment and discretion relating to program policies, guidelines and contracts and in implementing, interpreting and applying program procedures and policies. In the course of performing the position’s duties, this position will have extensive involvement with staff and the public in carrying out program activities, and will coordinate, schedule and monitor program activities to determine consistency with program goals.

RESPONSIBILITIES INCLUDE:
• Support to Director and Assistant Director
• Coordinate special projects
• Public/Organizational Contact:
• Technical & Administrative Program Support:

Screening of applications will begin February 20th. Application will be accepted at least through February 28th. All material will be held in confidence, and references will not be contacted prior to candidate notification.

About Eastern Washington University

Eastern is a regional, comprehensive university located in Cheney, 20 minutes from downtown Spokane. In addition to Eastern’s Cheney campus, we also offer our Riverpoint campus in Spokane, plus additional teaching/learning centers located in other cities throughout Washington State. Enrollment has reached over 12,000 students. The Cheney-Spokane area is the heart of the Inland Northwest, with excellent restaurants, theater, shopping, skiing, hiking, lakes, a choice of living in a medium-sized city or a small town, and high quality schools and housing.

Diversity Statement

Eastern Washington University is committed to increasing the diversity of its faculty, staff, students, and academic program offerings and to strengthening sensitivity to diversity throughout the institution. Eastern Washington University is an affirmative action/equal opportunity employer, and applications from members of historically underrepresented groups are especially encouraged.

Conditions of Employment

This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value, as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. Successful applicant will be required to pass a background check.

This is a agency shop position.

Physical Demands

N/A

Pre-Placement Physical No
Hearing Test No
Medical Monitoring Post Hire No
Protective Equipment

N/A

Required Qualifications

• High school graduation or equivalent AND
• Two years experience in the program specialty which is defined as providing complex program support services beyond entry level support work

To be considered qualified for this position, you must meet the minimum qualifications defined above, AND you must meet ALL of the qualifications listed below within this section:
• Strong computer skills to include using complex databases and/or data systems
• Two years experience maintaining both manual and electronic records and files involving systems which include at least 500 records and/or files
• Two years high volume customer service experience involving communications with a wide variety of “customers,” such as other agencies, private businesses, professionals in the community, internal staff/managers/administrators, students, applicants; communications must include both verbal/telephonic, email, and written correspondence
• Two years work experience which demonstrates the ability to successfully handle a demanding workload with overlapping deadlines and which required great attention to detail, perseverance, initiative, and ability to function equally well taking direction and working independently
• Superior interpersonal skills including demonstrated ability to apply a culturally responsive and flexible approach that is sensitive to the needs, including universal access, of the parents, families, administrators, agency representatives, and our community partners as well as the requirements of the program, Eastern and the State of Washington.
• Demonstrated ability to apply a culturally responsive and flexible approach that is sensitive to the diverse needs of the students, faculty, administrators and agency and community partners as well as the requirements of the program, Eastern and the State of Washington;.

Preferred Qualifications

• Two or more years college coursework
• Two or more years work experience in a higher education environment
• Experience with a grant funded program or grant reporting

Other Skills and Abilities
Work Schedule Type Regular
Work Schedule

8am – 5pm M-F

Posting Date 02/12/2018
Open Until Further Notice No
Closing Date 02/28/2018
Screening to Begin 2/21/18
Special Instructions to Applicants

1. Attach a detailed cover letter in which you explain how you meet each of the required qualifications [and preferred qualifications, if applicable]. It is preferred that you provide that information in a bulleted list or within a table within your cover letter.

2. Attach a chronological resume including work experience, education, and applicable certifications.

3. Please attach a list of professional references to include the names, addresses, phone numbers, email address, and their connection to you.

Application Types Accepted Application

Job Duties

% of Time 30
Responsibility / Duty

Support to Director and Assistant Director
o Provide administrative support to Director, and Associate Director;
o Assist in writing, completion and presentation of reports, special projects and assignments, and program updates;
o In conjunction with Program Support Supervisor II, prepare Memorandums of Agreement and contracts to ensure compliance with University and funding limitations.
o Initiate and/or approve online purchases for supplies, office operations and events. When necessary, receive freight and notify receiving to clear POs for payment.
o Work with Fiscal Specialist II and Purchasing to identify open purchase orders for annual renewal and closeout.
o Pcard purchases to support office operations, marketing, and events. Ensure that funds are available and that the purchase is an allowable expense. Review and approve all Pcard transactions for Center staff. Forward copy of Pcard transactions to Grants Office for review and approval.

Essential Function Indicator Yes
% of Time 10
Responsibility / Duty

Coordinate special projects
o Directs and/or coordinates special projects of major importance to Director and/or Associate Director’s organizational and professional involvements;
o Develops informational materials and conduct presentations at orientation meetings or other meetings as needed;
o Attends team meetings; travel occasionally to attend meetings and conferences.
o Manage dissemination of communications;

Essential Function Indicator Yes
% of Time 30
Responsibility / Duty

Public/Organizational Contact:
o Independently advise the public regarding the program and the University;
o Act as liaison to staff, and colleagues at other agencies/institutions, representatives of funding agencies and officials from professional organizations, business, industry and government, interpreting policies and making decisions which facilitate progress of project(s);
o Represent the program at public and departmental functions; and,
o Coordinate program information with EWU departments.

Essential Function Indicator Yes
% of Time 30
Responsibility / Duty

Technical & Administrative Program Support:
o Design office procedures, policies and forms including interpretation and application of administrative policies to the work of the program;
o Coordinate administrative standards and procedures for independent yet interrelated program functions;
o Database development and administration and data entry for ACT database, which tracks attendance of individuals who attend training provided by Center. Includes tracking of Resource Families and their progress through “resource family life cycle” and regional recruitment contacts for future resource families. Currently over 11,000 records in database.
o Create and support RF Recruitment and Retention Coordinators to meet data needs, including setting up online surveys on the www.icwpartnership.org site. Extract rosters from training calendar on www.icwpartnership.org site, compile with attendance and assimilate data into ACT database. Assist in surveys and preparation of reports by gathering and computing information.
o Extract datasets from ACT database as needed for quarterly, annual, and special run reports and mailing lists, including quarterly demographic reports for Casey Family Programs.
o Maintain the database and edit for duplicate records, update with current foster parent data as it becomes available from IDHW.
o Possible supervision of student and/or hourly employees.

Essential Function Indicator Yes

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
  3. List of Professional References
Optional Documents
  1. DD214 Form